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Instant Data Analysis in Advanced Excel

Last Updated : 25 Jan, 2023
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In order to execute complicated data analysis, reporting, and visualization tasks in Microsoft Excel, users must employ a collection of tools, functions, and features called “Advanced Excel.” Pivot tables, lookup features, data validation, macros, and other features are among its features. Data analysts, accountants, and financial experts among others utilize advanced Excel to swiftly and accurately analyze data and produce insightful results. 

Instant Data Analysis 

Instant data analysis is a feature of advanced excel. Users can easily analyze and visualize data from many sources in a single worksheet thanks to this feature of Excel. Users can connect to data sources, leverage strong analytics, and get insights immediately. Users of this feature can make data-driven choices, easily spot patterns and outliners, and display data using graphs and charts. The following is the list of Instant data analysis tools provided by advanced excel.

  1. Formatting: By including elements like data bars and colors, formatting enables you to emphasize specific portions of your data. This, among other things, enables you to readily see high and low quantities.
  2. Charts: Data is visually represented using charts. To fit various sorts of data, there are several chart types.
  3. Totals: It is used to perform different types of calculations of the values stored in columns and rows. Like Sum, Count, Average, and others.
  4. Tables: You can filter, sort, and summarize your data using tables. Forex: Table and Pivot Table.
  5. Sparklines: Sparklines, you can display alongside your data in the cells, which resemble little charts. They give easy access to the trends of the data.

Steps to Apply Instant Data Analysis

Step 1: Select the cells containing the data that you wish to analyze. Now a button will appear on the bottom right of the selected data called the Quick Analysis Button.  



Step 2: Click on the Quick Analysis Button, now you will see Formatting, Charts, Totals, Tables, and Sparklines toolbar choices available in the Quick Analysis Button.



Steps to Apply Formatting

The rules are used by conditional formatting to emphasize the data. Although this option is also on the home tab at the top of the ribbon, it may be used quickly and conveniently with a little bit of investigation. Additionally, you may apply many settings to get a preview of the data before choosing the one you want. There are many types of formatting, For example, Data Bars, Icon Sets, Color Scale, Greater Than, Top 10%, and Clear Formatting. 

Step 1: Click on the Formatting button and then click on Data Bars.



The colored data bars that correspond to the data’s value are displayed.

Step 2: Click on Color Scale.



According to the data they hold, the cells will be colored according to their respective values.

Step 3: Click on Icon Set. 



The cell value-associated icons will be displayed.

Step 4: Click on Greater than.



A dialog box will appear when you click on Greater than, there you can enter your own value.  



Step 5: Click on Top 10%.



The top 10% of values will be highlighted with color.

Step 6: Click on Clear Formatting.



It will clear all the applied formatting. That’s all about Formatting, now let’s see how to apply Charts.

Steps to Apply Charts

Charts make it easier to visualize your Data stored in an Excel worksheet.

Step 1: Click on Charts. You can see different kinds of charts available.  



You can hover over all types of charts, see how data is displayed in each chart, and choose one according to you.



Click on more to see more available charts.



That’s all about Charts. Let’s see how to apply Totals.

Steps to Apply Totals

It is used to perform different types of calculations of the values stored in columns and rows. Like Sum, Count, Average, and others.

Step 1: Click on Totals. You can see different functionality offered by Totals displayed. You can see more functionality offered by Totals by clicking the right arrow key.



Step 2: Click on Sum. This will give the total sum of all the numbers stored in a column.



The numbers in the columns are added using this option. Similarly, there is an option to find the total sum of all the numbers stored in the row. 

Step 3: Click on Average. The average of the values in the columns is determined using this parameter.



Now it will show the average of all the subjects. 

Step 4: Click on Count. The number of values present in the columns is determined using this parameter.



Now, it will show the count of all the subjects. 

Step 5: Click on %Total. This option calculates the percentage of the column that corresponds to the entire sum of the specified data values.



Now, it will show the %Total of all the subjects. 

Step 6: Click on Running Total. This shows each column’s running total.



Now, it will show the running column of all the subjects. That’s all about Totals. Let’s see how to apply Tables.

Steps to Apply Tables

You can filter, sort, and summarize your data using tables.

Step 1: Click on Tables. You will see different options inside “Tables”. 



You can hover over each option and see their preview and then choose the one according to you.

Step 2: Click on Table.



Using the table, you can sort and filter the data.

Step 3: Click on Pivot Table. Pivot tables assist you to condense your data.



That’s all about Tables. Let’s see how to apply Sparklines.

Steps to Apply Sparklines

Sparklines, you can display alongside your data in the cells, which resemble little charts. They give easy access to the trends of the data.

Step 1: Click on Sparklines.



Step 2: Choose Line.



For each row, a line chart is displayed.

Step 3: Choose Column. 



For each row, a column is displayed.

Step 4: Choose Win/Loss.  



 For each row, a win/loss is displayed.

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